Manager, Operations & Administration
Flagship Pioneering
Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.
What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet.
Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.
Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies.
Position Summary:
This is an outstanding career opportunity for an ambitious administration professional to assist in providing operational support & accountability to a Flagship Pioneering Business Unit (PBU). The ideal candidate will have a proven track record of operational excellence, strategic thinking, and is a self-starter in a dynamic and fast-paced environment. This role reports directly to the Operating Partner and will collaborate closely with the OPM and other members of the PBU to drive efficiency of day-to-day operations, ensuring that all operational processes, reporting, and functional interactions run smoothly.
Responsibilities
- Administering day-to-day activities of the PBU, including working with OPM to prepare and coordinate agendas, collecting and publishing meeting minutes, defining and ensuring accountability for actions items, and facilitating overall team logistical needs
- Manage agenda and process for collating material in support of key coordination, update, and governance meetings across the PBU (e.g. PBU All Hands, PBU LT)
- Contribute to and help implement OPM and PBU initiatives that support development, adoption, and scaling of capabilities, tools, and processes (e.g. onboarding, candidate interview processes, offsites)
- Responsible for the critical organization, prioritization, and scheduling for the PBU Leaders and other senior members of the PBU as needed
- Strategically prioritizes and coordinates their calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff, organizing to maximize the team’s productivity
- Manages frequently changing schedules and appointments as well as coordination of projects and tasks
- Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations.
- Composes correspondence, captures meeting notes and action items, monitors internal/external communications, and addresses communications in an expeditious manner, bringing critical issues to the team’s attention
- Manages travel and speaking engagements
- Maintain database of external contacts, helping to expand networks and maintain connections
- Works on multiple projects in a fast-paced environment dealing with confidential / sensitive information
- Handles sensitive and confidential information in an appropriate manner without exception
- Collaborates to improve processes and procedures with a specific focus on leveraging AI
Basic Qualifications
- Bachelor’s degree
- A minimum of 5 years administrative and business operations experience.
Additional Qualifications
- Collaborative, energetic disposition to foster a positive and improvement-oriented team culture in a matrix environment; lead by example to ensure collaboration, teamwork, open communication, constructive conflict resolution, and ability to focus efforts on what matters.
- Ability to apply basic project management principles including, but not limited to, identifying critical paths, building and communicating timelines, defining milestones and methods for setting expectations and accountability.
- Background in either the tech or life science industry.
- Must have strategic mindset for applying and rapidly experimenting new AI tools that can amplify the potency of traditional startup functions.
- Energetic self-starter who strives for peak performance and faces obstacles with enthusiasm
- Open, transparent communication style and demonstrated willingness to engage in difficult conversations in a professional and productive manner
- Passion for growth and development, with clear demonstration of openness to both giving and receiving feedback and track record of acting on feedback
- Unmatched sense of grit and agility
- Proficiency with Microsoft Office including Outlook, PowerPoint, SharePoint, and Project
Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.
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